Starting from Ground Zero - #11 Top Tips to Building Your VA Client Base

One of the BIG questions I often get asked is “how did you find your first clients?”

I still see this question asked in some VA forums.

For me, personally, I started by going to client’s places of work and helping them out there.

I started my practice back in 1999 when not a lot of people knew what virtual assistance was or understood how it worked.

I knew (and it still stands) that one of the key ingredients to virtual assistance is trust. I began building my client base by physically going to local businesses and working with them in their own environment.

Two things happened.

  1. It allowed my clients to get to know me and learn to trust me.
  2. I was able to teach them how I could still support them working from my own office.

Once I had built trust with my clients, all my work came in via recommendations.

So, what would I advise to anyone starting up?

Here are my top #11 tips to building your virtual assistant client base.

  1. Give yourself some breathing space. Most...
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#3 Major traps to avoid when starting a virtual assistance practice

Uncategorized Nov 06, 2019

There’s a lot of information on the web about starting a virtual assistance practice and it’s quite easy to get sucked into the promise of working less hours for more money and taking time off whenever you feel like it.

Realistically, when you’re getting started, you may end up working more hours and having less time on your hands than you did when you were working for someone else. And, if you don’t get your pricing right, you could end up working for less too!

That’s not to say that working less hours for more money and taking time off when you want is a pipe dream. It can become true if you get it right. But there are a lot of factors to take into consideration which I won’t go into today.

What I can tell you with hindsight is that I fell into three major traps when I started up.

Firstly, I knew how much I needed to earn to survive, but that was about it. I didn’t sit down and look at the figures properly.

Secondly, I didn’t have a...

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Becoming a Virtual Assistant - The Naked Truth!

I’ve been doing a lot of thinking about my life as a virtual assistant (VA)/online business manager recently. It all started with a conversation I had recently with a good friend who said to me, “well, you should have plenty experience to share with others who are thinking about starting up in that line of work.”

To be honest, I’d never really thought about sharing my experiences. Then I slept on it and realised I DO have a lot to share.

I’ve run my own VA practice for a very long time now. Twenty years in fact (which makes me a veteran and gave me the idea for the name The Veteran VA).

I know there are a lot of people out there that dream of being their own boss so I thought why not share the good, the bad and the ugly of what running a business is really like.

When I started looking back over the years, I now realise it’s been quite a journey!

So, if you’re thinking that you’d like to at least find out about how to become a VA, how...

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Don't Be Afraid to Make Some Big Changes

Let's imagine that you have a clean bill of health and have just finished your first 5k marathon after training for the last two months - Go YOU! You've lost a bit of weight along the way, and have had some very meaningful experiences with your friends and family. All this and you still feel tired, as if something is just off.

It might be time for some big changes.

When you feel chronically overwhelmed with life and just can't seem to come out of the funk despite all your genuine efforts, the answer may be change.

Change what?

  • Careers
  • Houses
  • Friends
  • Focus

Start small, end big.

If the thought of making a big leap to change your lifestyle seems too scary, start small. Instead of putting your house on the market, paint a room and redecorate. See if the change is enough to improve the way you feel. If not, ask to view some local homes for sale and see if the excitement of changing addresses grows when you get a look at what's on the market.

Once you have made some small changes, work...

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Still Feeling Tired and Burnt Out? It May Be Time for a Physical

An apple a day may keep the doctor away, but sometimes your doctor's advice is the very thing you need to overcome fatigue and burnout. If you have been taking your self-care practice seriously but you still aren't experiencing any relief, it might be time for a physical.

In the field of psychiatry, the first thing a Psychiatrist requests that new patients do is get a physical. This is because many symptoms of mental distress can have a physical cause. It isn't wise to start treating a symptom of depression, fatigue, or burnout from a cognitive perspective if the underlying issue is a physical one.

A doctor can run blood tests to check on your organs, hormones, and other vital aspects of your health. Additional tests can be administered to eliminate possibilities of other physical issues that can manifest as fatigue.

Here are a few common culprits of low energy and fatigue:

Vitamin and mineral deficiencies - It is possible to experience fatigue due to vitamin and mineral...

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How a Little Exercise Can Help with Fatigue

Each afternoon, the fog creeps in. Not the kind you see on a mountain or next to the sea - the kind that creeps into your mind and zaps away your energy. Reaching for a latte and candy bar is one option to boost your energy, but there are better ways to re-energise and face the rest of your day.

It might seem like the best thing to help you recharge would be to take a nap. While most adults don't have the privilege of a midday nap-time, luckily a little bit of exercise can also recharge your empty batteries and get you through the afternoon slump.

Here's how:

  • Exercise triggers chemical reactions in the brain that release endorphins (natural mood-boosting energy) to restore and refresh the brain.
  • Exercise can be a form of meditation. The repetitive movement and focus on your breath creates a meditative mindset that refreshes the brain and creates energy.
  • Exercise raises your heart rate. This blood flow increases the oxygen supply in your brain and wakes you up.

When the...

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Meditation & Yoga Can Help You Come Back Refreshed & Energised

There was a time in the when meditation and yoga were stereotyped only as an aspect of "alternative lifestyles," assumed to be "hippy-dippy" activities for zen-fixated people chanting "ohm" and eating restrictive diets. Outside of the cultures in which they originated, the practice of meditation or yoga was considered esoteric and slightly weird. Now, those times are over.

Meditation and yoga are so commonly practised now that you can find local yoga studios in most towns and cities and multiple meditation apps on your smartphone. What caused the perspective to shift, and what's all this hype about? Well, they work!

As with most ancient practices, there is a reason they have lasted millennia across many cultures - they are effective and they can help. Our Western culture has been late to the party, but that's ok: there's enough mindful self-care for everyone!

Meditation and yoga, though different in from and practice, complement each other in multiple ways to restore, refresh,...

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Keep a Journal to Find the Root Causes of Burnout & Fatigue

journal journaling Oct 25, 2019

Journaling is a wonderful tool for capturing thoughts, exploring gratitude, and expressing our inner feelings - but did you know it can be a valuable research tool as well? Sometimes our fatigue and sense of burnout can be so all-encompassing that we don't have the perspective we need to see the root causes. Journaling can help.

Journaling over time can expose elements of our fatigue and burnout that may go unseen day-to-day. Let's look at some ways to use journaling to spot root causes of fatigue and burnout.

Bullet journals - Bullet journals are formed from snippets of information that are easy to capture. Creating a system of symbols or short phrases that correspond with various feelings is one way to track your day.

Handwritten journals - Blank-page journals that have no set structure are perfect for expressing free-flowing thoughts and writing whatever comes to mind. Having no set structure for this process allows creative and subconscious-driven content to flow.

Prompt...

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Pay Attention to How Tasks Affect Your Energy Levels

We all have things we need to do. Some tasks cause you to get excited and give you energy, while some tasks are draining. Paying attention to your tasks and how they affect your energy and mood will help you set a routine and schedule that maximises your energy and gets those things checked off your to-do list.

Have you ever thought about how different tasks affect your energy? Are light bulbs going off in your head and you're finding yourself nodding in agreement?

When we love to do something, it can give us energy and motivate us. When we don't love it, we can become resistant and start to feel tired and avoidant. Despite how we feel, our necessary tasks must be completed - so it's best to find ways to set ourselves up for success!

Spend some time observing how your tasks affect your energy levels and consider one of these helpful philosophies when tackling your to-do list. There are three main ways to approach tasks, depending on your natural energy flow: Incremental, descending,...

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